Job Overview:
We are seeking a detail-oriented and proactive Bookkeeper to support our team and contribute to the accuracy and efficiency of our financial operations. The Bookkeeper will be responsible for managing day-to-day accounting activities, including accounts payable and receivable, financial recordkeeping, reconciliations, and reporting support. The ideal candidate has strong organizational and analytical skills, a high level of accuracy, and the ability to manage priorities effectively in a dynamic manufacturing environment. Occasional administrative support may also be required.
Responsibilities:
The responsibilities and accountabilities of the Bookkeeper include but are not limited to the following:
Accounts Payable (AP):
- Process vendor invoices, match them to purchase orders and packing slips, and verify approvals
- Prepare payments (electronic payments and cheques) in a timely manner
- Accurately review vendor invoices with the custom ERP software
- Monitor accounts to ensure payments are up to date, resolving discrepancies when necessary
- Reconcile vendor statements and address any outstanding issues
- Maintain accurate and organized AP files and records
Accounts Receivable (AR):
- Generate and issue customer invoices based on purchase orders
- Monitor receivables and follow up on overdue accounts to ensure timely collections
- Post payments to customer accounts and reconcile discrepancies
- Maintain accurate and up-to-date AR records
- Facilitate and process customer credit card payments
Financial Administration and Assistance:
- Assist in month-end and year-end closing processes by preparing reconciliations and financial reports
- Support the Director of Finance & Administration with audits by providing the required documentation
- Prepare monthly financial job-costing reports
- Assist in documenting and maintaining financial procedures
- Work with the Director of Finance & Administration to develop reports to accurately monitor budget and forecasts on a monthly and yearly basis
- Maintain an up-to-date work-in-progress report for the operating company showing the status of all projects by tracking shipments
- Communicate with internal teams, vendors, and customers to resolve financial queries
- Reconcile credit card statements
- Assist with Finance Department data entry and paperwork
- Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials procedures
- Assist with special projects and coordinate with other team members as required
- Other duties as required by the Finance Department
Office Administration:
- Greet visitors, enforce sign-in and PPE protocols.
- Respond to phone, email, and in-person inquiries, redirecting appropriately.
- Assist with the ordering and management of office supplies and consumables inventory.
Qualifications:
- Diploma or degree in Accounting, Finance, Business Administration or a related field
- Experience: 2-5 years of experience in AP/AR or a similar role
- Proficiency in accounting software (e.g., Sage, QuickBooks, or similar)
- Strong knowledge of Microsoft Office, especially Excel
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
- Excellent oral and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
Work Environment:
- Fast-paced, office-based environment with minimal noise and climate control.
- Occasional duties in shop areas; proper PPE required.
- Primarily seated work with intermittent walking.
An accompanying cover letter would be valued as a strong asset.
Job Types: Full-time, Permanent
Work Location: In person
Pay Range: $23-32/hour
Number of Vacancies: 1
