Hammond Power Solutions Inc. is a global manufacturer headquartered in Guelph, Ontario, Canada. HPS has grown to become the leader in North America in the custom design and manufacture of dry type transformers. For the past century, HPS has grown to deliver electrical power solutions to global markets and provides solutions for complex applications like, mining, rectifier, drives, traction, wind, solar and many other electrical power applications. The world relies on HPS to continually conceive and produce state-of-the-art transformer technology. We currently have an opening for a Office Services Coordinator, come grow with us!
As part of our Office Services team, you’ll support the day-to-day operation of our Guelph office, coordinating reception, corporate travel, meetings and events, workplace services and a variety of administrative programs. You’ll work closely with another Office Services Coordinator in a fully cross-trained model, providing reliable coverage and continuity across the function.
Key Responsibilities Include:
- Serve as a first point of contact for employees, visitors and callers, providing a professional and welcoming experience.
- Coordinate corporate travel, including individual, group, international and Field Services arrangements.
- Support meetings, executive and VIP visits, office tours and events, including rooms, catering, audiovisual requirements and materials.
- Coordinate day-to-day office services such as mail, couriers, catering, coffee services, shared spaces and workplace supplies.
- Provide administrative support to Office Services and senior leaders as required.
- Support programs including purchasing cards, fleet administration and related records.
- Assist with employee onboarding and offboarding logistics, workplace access and workspace readiness.
- Maintain Office Services SharePoint content, documentation, procedures, trackers and records.
- Work closely with vendors and internal teams to address service needs and resolve routine issues.
- Provide reciprocal back-up and coverage with the other Office Services Coordinator to ensure critical services are always supported.
Do you qualify? We are seeking:
- 2–5 years of related experience in office administration, reception, corporate services, hospitality, travel coordination or executive support.
- High school diploma or equivalent; post-secondary education in business administration, office administration, hospitality or a related field is preferred.
- Strong customer service skills and a professional, welcoming communication style.
- Excellent organization, attention to detail and ability to manage competing priorities in a busy environment.
- Sound judgement and discretion when handling confidential employee, leadership and business information.
- Strong Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
- Experience working with SharePoint is an asset.
- Ability to work independently while also collaborating closely with your teammates and internal partners.
- A practical, solutions-focused approach to resolving day-to-day issues.
NOTE: Hammond Power Solutions encourages applications from all qualified candidates. HPS has a great record of accommodating persons with disabilities. Contact our People & Culture team if you need accommodation at any stage of the application process or want more information on our accommodation policies.
Some of the benefits of working at Hammond:
At Hammond Power Solutions (HPS), we provide market‑competitive compensation that reflects performance, skills, and current market conditions. For this role, the base salary range is $46,000 to $57,000.00, with final offers determined by experience, qualifications, and role complexity.
We recognize that exceptional candidates may bring unique strengths, and we do not want this range to limit or discourage anyone from applying. In addition to base pay, this position includes a comprehensive benefits package and is eligible for performance‑based incentives. We welcome open conversations about compensation throughout the hiring process.
We are Great Place to Work Certified! Our people work hard for us - so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program.
Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP).
We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy.
