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P&H

Fleet Maintenance Planner

Cambridge, ON, N3E 0A1, Canada

Full-time

Within 25 km of Waterloo · About 16.1 km from the city centre

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Job details

Job type: Full-time
Experience: Minimum 5 years of experience in fleet maintenance or transportation management.
Posted: Nov 9, 2026

Original job description

Fleet Maintenance Planner

Employment Type: Full Time Permanent

Division: P&H Corporate

Location: Cambridge, ON

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

The Role

The Fleet Maintenance Planner is responsible for coordinating, optimizing, and managing all aspects of the organization’s fleet maintenance within P&H Ltd. This role focuses on developing efficient maintenance schedules, overseeing servicing activities, and collaborating with internal teams to ensure maximum vehicle availability, operational efficiency, safety, and regulatory compliance. The position requires strong analytical skills, attention to detail, and the ability to work across departments and external partners to maintain a reliable, cost-effective, and compliant fleet.

Day to Day

Develop and implement maintenance schedules for all fleet vehicles and equipment based on manufacturer recommendations, usage patterns, and operational requirements.
Prioritize maintenance activities to minimize downtime and optimize overall fleet performance.
Collaborate with Transportation Planners to understand operational needs and adjust maintenance schedules accordingly.
Collaborate with third-party logistics (3PL) service providers and internal teams to coordinate fleet maintenance and repairs.
Conduct regular safety inspections and audits to ensure fleet safety standards are maintained.
Maintain accurate and up-to-date records of all vehicle maintenance activities, repairs, and inspections.
Prepare reports on fleet performance, maintenance costs, and compliance metrics.
Analyze maintenance processes and recommend improvements to enhance efficiency and effectiveness.
Stay current on industry trends, best practices, and regulatory changes related to fleet maintenance.

What You’ll Bring:

High school diploma or post-secondary education in Logistics, Fleet Management, or a related field preferred.
Minimum 5 years of experience in fleet maintenance or transportation management.
Knowledge of regulatory standards governing fleet operations and safety compliance.
Experience working with maintenance management software and TMS systems preferred.
May require occasional overtime and on-call availability.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

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More about this job

Responsibilities

The Fleet Maintenance Planner coordinates and optimizes fleet maintenance schedules to ensure vehicle availability, safety, and regulatory compliance. They collaborate with internal teams and third-party providers to manage repairs, track performance metrics, and implement process improvements.

Requirements

Candidates should have at least 5 years of experience in fleet maintenance or transportation management. A high school diploma or post-secondary education in a related field is preferred, along with knowledge of safety regulations and maintenance management software.

Skills

Fleet Maintenance
Transportation Management
Maintenance Scheduling
Regulatory Compliance
Safety Inspections
Data Analysis
Logistics
TMS Systems
Vendor Coordination
Reporting
Operational Efficiency
Fleet Performance Monitoring

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

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Keywords

Fleet Maintenance
Transportation Management
Logistics
Maintenance Scheduling
Regulatory Compliance
Safety Audits
TMS
3PL
Fleet Performance
Agriculture
Preventive Maintenance
Asset Management
Reporting
Operational Efficiency
Vehicle Maintenance

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